Reminder regarding RFP’s

There have been many issues lately with RFP’s not having the correct documentation, signatures or needed it to be rush. To have a better control of RFP’s we are sending all of you a reminder on RFP’s policies

Please see below our time frames and policies for Request for Payments:

• Time frame for regular RFP’s is 6 business days.
• Emergency RFP’s needs to come with a good explanation why?
• Amex or personal credit card RFP’s time frame is 4 business day, but there are exceptions, also we need original receipts.
• Travel advances time frame is 3 business days, but there are exceptions.
• Travel expense reports time frame is 5 business days. You need to include all original receipts.
• RFP’s for consulting or subgrants needs to have contract attach or unless Finance have original we will attach a copy to it.
• You need to make sure that the contract still valid or if the contract has expired make sure that the job rendered was between the times of the contract or you can extend the contract. If you are not sure which documentation is needed, please come by and we will be happy to help you.
• RFP’s needs to have addresses where to mail check.
• We cut checks every Tuesdays & Thursdays ONLY!!!
• Any RFP’s requesting a form/letter/contracts to go with the check, please include a second copy of the form/letter/contracts. We need to keep a copy as a back up. Also write a little note on the Remarks section.